7 Rewarding Benefits of Printer Fleet Management
7 Rewarding Benefits of Printer Fleet Management
How many printers are you juggling in your office? If you’re like most growing businesses, you have several different printers serving a variety of purposes.
Employees are constantly using these printers to print hard copies of reports, task sheets, marketing collateral, bills, and much more. Throughout the week, there’s a constant need to refill ink cartridges, fix errors, and stock paper. Many businesses experience downtime if they’re out of replacement toner or need help fixing a printer.
Print fleet management can help you manage all of your printer maintenance needs. Fleet management systems are your go-to hub to check printing projects, printer health, and much more. This allows you to spend more time on your work rather than maintaining printers.
The best fleet management providers offer tailored services specific to your company’s needs. You’ll be able to optimize your printing, cut costs, and improve your company’s workflow.
Are you still on the fence about investing in printer fleet management? Then check out these seven rewarding benefits and how they can help your business succeed!
1. Manage Printer Inventory
There’s a fine line between having too much or too little inventory. Too much inventory can result in unnecessary spending of company capital. On top of that, you’ll need a safe place to store extra ink cartridges, toner, paper, and more.
Too little inventory, and you’ll risk running out of ink or paper. When this happens, production will slow down or come to a halt until fresh inventory comes in.
Fortunately, printer fleet management like Jet Advice can save you both space and time. This fleet management tool allows for inventory control. Many management services offer an automated supply refill feature.
With automated supply replenishment, you can ensure your printers receive the right toner refill as soon they get low. This minimizes downtime and doesn’t require you to stock your cabinets with boxes of toner and paper. Enjoy more storage space and save money with automated printer inventory.
2. Minimize Company Downtime
Imagine you’re in the middle of a major print job with a tight deadline. Everything seems to be going well until your printer experiences an unknown error.
Your print job stops and you’re stuck waiting until a specialist can troubleshoot and fix your printer. If you’ve ever experienced this dilemma, you know how frustrating and detrimental it can be.
One of the major benefits of fleet management is it helps reduce company downtime. Fleet management services improve the life of your printers. They’ll continuously manage printer updates, patches, and routine maintenance.
A knowledgeable out-of-house IT staff will troubleshoot and repair any issues as they arise. This reduces potential downtime and lessens the burden on your internal IT staff.
3. Cut Unnecessary Costs
Without proper management, companies can end up spending hundreds, sometimes thousands of dollars on unnecessary printer costs. Besides spending extra funds on inventory, there’s also energy use and printer activity to consider.
Are your printers optimized and used to their full potential? Or are some sitting idly while others experience an overload? Restructuring your printer fleet can help cut energy and repair costs.
Another way to reduce printing repair costs is with fleet management’s IT providers. These professionals specialize in printers and can fix and prevent printer errors and malfunctions in less time. Your in-house IT team can focus their energy and time on your company’s other technology.
Proper print management will also reduce your carbon footprint. Some systems will show you how much paper, power, and toner you’re saving since you started using fleet management tools.
4. Set Printing Rules
Nearly every business has a few employees who print more than what they need. Over time, these extra print jobs can cost businesses hundreds of dollars in lost inventory.
Rule-based printing is a feature allowing administrators to set printing rules. These rules include limiting staff to specific devices, route jobs, and track usage. Administrators can also set restrictions on staff printing and the types of documents, such as web materials and emails.
5. Easy to Use
Setting up fleet management is an easy and straightforward process. Simply contact a fleet management specialist like Jet Advice to set up your fleet management portal. The specialist will create a secure infrastructure based on your company’s goals and needs.
The server and your printer information will exist in a special repository. Approved administrators will have access to this repository on any computer with internet and a valid username and password.
From there, you can manage printers, print jobs, set rules, and more in one place.
6. Reliable and Secure
Security threats are an ongoing issue that can affect your entire network infrastructure, including your printers. Fleet management services offer reliable and secure tools designed to keep sensitive information safe. Fleet management can ensure security with:
- Updating equipment with security upgrades, patches, and updates
- Access control
- Security best practices, awareness, and protocols for staff
Secure sensitive hard copy printing with release and pull printing. This practice keeps sensitive print jobs in the queue until the authorized person retrieves them at the printer. They’ll enter a specific code or password that will unlock and print the secured documents.
This is a major benefit for companies with strict regulations like PCI, HIPAA, and SOX. This improves security as it ensures important documents are never left available to others in the print tray.
7. Scalable for All Business Sizes
What if you have a growing business? Will fleet management grow with your business?
The answer is yes. Fleet management is a fully scalable service designed to fit businesses and networks of any size.
The best fleet management services know there isn’t a one-size-fits-all printer management model. Every business requiring fleet management will receive custom services specifically built to optimize their printing infrastructure.
As your company grows, fleet management will provide you with the services and security necessary for the success of your business.
Enjoy Fleet Management Benefits Today!
Are you tired of spending extra time and money maintaining your company’s printers? Investing in fleet management will save you valuable time and money while improving security. You and your employees can focus more time and energy on the work that really matters.
Do you want to optimize your business’s workflow and technology? Check out our latest Business and Technology news articles to learn more helpful tips!